Preparing Your Entry

Entries not complying with formatting conditions may be eliminated and you will lose judging marks.


  1. All submissions are to be electronically submitted. 
  2. Manuscript title, targeted publisher, finished manuscript word total (not extract submitted) and consecutive page numbers to appear in the header of every page of your entry. (Visit FAQs on for sample formatting documents.)
  3. Text must be double spaced on A4 size page, 12 point Courier or Courier New font, or New Times Roman, left justification with an indent to indicate new paragraphs.  Margins: 3.0 cm on the left, right, top and bottom of the page.
  4. Picture Books ONLY: Must be set out in a neat way, easily legible format. Illustration notes are accepted and don’t form part of your word count, but must be clearly marked as such.  Picture book texts are subjective with set outs, and often use set out as part of emphases etc., this is quite acceptable.
  5. Ensure when you lodge your electronic entry form that your text file is saved in:
    Microsoft word format, or RTF (rich text format) or PDF or JPG formats ONLY. 

Graphic Novels, Illustrated Picture Books & Middle Grade Illustrated Novels

Please note: CYA REQUIRES the paper copy to display on the wall at CYA Conference on 1st July 2017. Only the electronic format is required for the competition date cut off. 

  1. All submissions are to be electronically submitted.
  2. No original Illustrations to be sent in.Colour photocopies and computer prints allowed only. Every electronic copy needs a paper copy sent in as well, for display purposes.
  3. A3 page max size - A4 min size.
  4. Paper entries must not be folded. A3 size can be placed in a cylinder available from Australia Post.
  5. Mounting types are welcome to be put on your paper display entries as the electronic files are used for judging, and the paper copies for display.
  6. Max 3 pages (up to 500 words only) per entry of Graphic Novel & Illustrated picture books. 
  7. Middle Grade Illustrated Novels ONLY: 3 illustrations of middle grade novel, with the words present on the pages.  Words in English must be original and not previously published in any format, nor accepted elsewhere for publication or broadcast. (Complete story to accompany - not judged.)  Set out as you would on a page (See Brian Falkner – Northwood or Michael Gerard Bauer & Joe Bauer’s – Eric Vale, Epic Fail, or Jodi Picoult & Samantha Van Leer – Between The Lines, for examples of this category – it’s varied and exciting.)
  8. Published Illustrators ONLY:  DRAFT mock-up and two completed pictures from that same layout/mock-up. (No word limit as words will NOT BE JUDGED.)
  9. The full text on your story must be submitted to help the judges understand where the illustration fits into the story, but the TEXT FILE WILL NOT BE JUDGED, but is used in the judging process for the art work.
  10. Ensure when you lodge your electronic entry form that your files are attached.
  11. Text Files: either Microsoft word format, or RTF (rich text format) or PDF
    Illustrations:  JPG format ONLY. 

Note: (The bigger the graphics file the better – please don’t skimp on resolution for smaller files as your work is judged in high resolution. However, the organiser does look at the paper copies sent for display to check if there are special items there (like flaps, metallic paints and glitters etc.) that have not been scanned. Also to see that the colours used on the scanning process are as sharp as the printouts. If the scan files are not good, the organiser will ask for better files to be sent. Limit of 10MB per file please and 20MB per group of files via the entry form.  If you have a problem – please email us on

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